National  Human  Resources  and  Administrative Officer

National  Human  Resources  and  Administrative Officer

22 février, 2022

VN-ML-08- 2022

Open to Internal and External Candidates

Position Title     :    National  Human  Resources  and  Administrative Officer

Number of Positions   :   01

Duty Station   :   Bamako

Classification    :   National Officer, Grade NOA

Type of Appointment   :   Fixed term, one year with possibility of extension

Estimated Start Date   :    As soon as possible

Closing Date     :    March 07, 2022

Established in 1951, IOM  is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the direct supervision of the Resources Management Officer (RMO) and overall supervision  of  the  Chief  of  Mission,  and  in  close  coordination  with  the  Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for providing necessary support in the management of human resources of the Country Office,  including  recruitment  (ensuring  gender  balance)  and  related  recommendations, retention, promotion, separation, and other administrative actions.

Core Functions / Responsibilities:

1.  Assist the Resources Management Officer in overseeing the Human Resources Management function in the Country Office in accordance with the Organization’s policies, procedures, and practices.

2.  Provide recommendations to the Resources Management Officer on interpreting and applying  IOM’s  Human  Resources  policies,  rules,  and  regulations,  as  well  as standards and techniques taking into account the Country Office’s activities; and ensure that local administrative procedures are in place, followed and in accordance with these practices.

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3.  Oversee the maintenance of personnel files and ensure that attendance records of

the staff in the Country Office are maintained.

4.  Coordinate with the RMO and ensure the establishment of personnel policies and

practices for national staff.

5.  Coordinate with the Finance Unit on delivery of benefits/privileges and deductions to

national staff.

6.  Oversee  the  preparation  of  the  monthly  payroll  for  national  staff,  including  the

correctness of the payroll for TPC staff.

7.  Coordinate  with  RMO/Finance  Officer  to  ensure  the  monthly  cost  distribution  is

uploaded correctly in PRISM.

8.  Coordinate  and  monitor  updating  of  the  Country  Office’s  Human  Resources

database.

9.  Plan and organize the staff development and training for the Country Office in close collaboration with RMO and SDL, including the establishment of staff development and training priorities and plans; train the human resources department staff and administrative staff of Sub-Offices as needed.

10. Participate  in  planning  staffing  issues  and  coordinate  the  elaboration  of  project staffing  tables,  including  vacancies  and  use  of  temporary  assistance  to  meet exceptional work requirements.

11. Supervise  and  ensure  the  steps  of  the  recruitment  process  that  includes  the elaboration and/or review terms of references, shortlisting of applicants and ensure interviews are undertaken correctly.

12. Prepare  reports  pertaining  to  personnel  administration  of  staff  of  IOM  Mali,  as

required.

13. Assist the RMO in the preparation of administrative reports that may be required by

Headquarters (HQ).

14. Oversee the training, monitoring and the implementation on the Country Office’s

performance appraisal system.

15. Provide support to the Country Office on administrative actions; assist in setting-

up and implementing effective administrative procedures and internal controls.

16. Ensure local staff Compensation Plan regulation is implemented and ensure

assistance in the case of occupational accident/illness with PAC.

17. Reinforce  Standard  of  Conduct  and  respectful  working  environment.  Ensure commitment  to  maintaining  mutual  respect,  safety,  and  tolerance  in  the workplace.

18. Coordinate  and  oversee  the  contract  issuance  for  the  staff  under  third  party contractors and ensure on delivery of benefits/privileges and deductions to the TPC employees.

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19. Coordinate Sub Offices HR activities

20. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

•    Master’s degree in International Relations, Human Rights, Peace and Conflict

Studies, Political or Social Sciences or a related field from an accredited academic institution; or

•    University degree in the above fields with two years of relevant professional

experience.

Experience

•    Familiarity with the UN common system or similar systems, knowledge of staff

rules and regulations, staff entitlements and benefits, recruitment and selection

practices and training programmes.

•    Capacity to supervise staff and coordinate administrative activities. Ability to

prepare clear and concise reports.

•    High degree of computer literacy; good knowledge of MS Excel is essential.

•    Working experience in Human Resources an asset.

•    Excellent communication skills.

•    Personal commitment, efficiency, flexibility, drive for results, respect for diversity,

creative thinking.

•    Ability to lead and coach individuals and to work effectively and harmoniously

with colleagues from varied cultures and professional backgrounds.

Languages

English and French (Fluent)

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

•    Inclusion and respect for diversity respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

•    Integrity and transparency: maintain high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

•    Professionalism: demonstrates ability to work in a composed, competent and

committed  manner  and  exercises  careful  judgment  in  meeting  day-to-day challenges.

Core Competencies – behavioural indicators level 2

•    Teamwork:  develops  and  promotes  effective  collaboration  within  and  across

units to achieve shared goals and optimize results.

•    Delivering results produces and delivers quality results in a service-oriented and

timely manner; is action oriented and committed to achieving agreed outcomes.

•    Managing and sharing knowledge continuously seeks to learn, share knowledge,

and innovate.

•    Accountability: takes ownership for achieving the Organization’s priorities and

assumes responsibility for own action and delegated work.

•    Communication: encourages and contributes to clear and open communication;

explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies1 – behavioural indicators level 2

•    Leadership:  provides  a  clear  sense  of  direction,  leads  by  example,  and

demonstrates the ability to carry out the organization’s vision; assists others to

realize and develop their potential.

•    Empowering others and building trust creates an atmosphere of trust and an

enabling environment where staff can contribute their best and develop their

potential.

•    Strategic  thinking  and vision:  work  strategically  to realize  the Organization’s

goals and communicates a clear strategic direction.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. All applicants must hold Malian nationality.

How to apply:

Interested candidates are invited to submit their applications (CV and Cover letter) via email at  [email protected],  by  March  07,  2022,  at  the  latest,  referring  to  this advertisement VN-ML-08- 2022.